Recording & reporting duties

Record-keeping duties

Employers will need to provide GTI with the following for each intern in order to maintain sponsorship:

• Signed employment contracts
• Right to Work checks for each intern
• Accurate contact details for the intern at all times
• Copies of each pay slip issued to the intern

Reporting duties

Employers are obliged to inform GTI immediately of any of the following:

• Changes to the internship start or end dates of employment
• Changes to the intern’s salary
• Changes to the intern’s work location
• Changes to the intern’s job description
• Any absence from work without prior approval
• Any sick leave that exceeds 2 weeks (10 consecutive working days)
• If the intern resigns or leaves the company earlier than planned, for any reason
• If the intern’s role ceases to be supernumerary and they are employed to fill permanent headcount
• If the employer believes that intern is in breach of the conditions of their leave to remain in the UK
• If the intern is engaged in any criminal activity, or terrorism
• If the intern has any intention to ‘overstay’ their visa

If you have any questions about meeting the employer record keeping and reporting obligations, please get in touch.